Terms & Privacy Notice

• OSGeo Oceania is the regional chapter of the Open Source Geospatial Foundation covering Oceania.
• The OSS Capabilities Map is operated by OSGeo Oceania.
• Contact: admin@osgeo-oceania.org.

• Submitted profile information — the fields you complete in the submission form.
• Submission metadata — timestamp, browser user-agent (for spam detection), and submitter IP at time of submission (held briefly for moderation; never exposed publicly).
• Email contact — for verification, profile-update access, and (only if you separately opt in) event/community updates.
• Analytics — site-level analytics on the public site, not tied to submitter identities.

• Public display of the profile information you submit on the directory.
• Internal moderation — to review submissions for spam, scope, and clear errors before publishing.
• Operational contact — to email you about your listing, verification, or directory operations.
• Community communications (only if opted in) — newsletter and event updates from OSGeo Oceania.

Listing on the directory is free.

• Active listings — kept while your profile is public and for 90 days after removal (in case of accidental delete / restoration request).
• Withdrawn submissions — anonymised within 30 days of a withdrawal request.
• Email subscription — until you unsubscribe (one-click in every email).

• The public, via the directory (your declared profile information).
• OSGeo Oceania board, committee, and authorised moderators for review and operation.
• No third parties for marketing, advertising, or commercial reuse.
• Service providers (e.g. hosting, form/data tooling) only insofar as they process the data on our behalf under their own privacy obligations.
• No bulk scraping or API access is offered publicly without explicit agreement.

• Access — see what we hold about you (your profile is public; the rest is on request).
• Correction — email us to update your profile or correct any detail.
• Withdrawal / deletion — a one-line email to admin@osgeo-oceania.org triggers removal.
• Withdrawal of community-update consent — one-click in every email.
• Complaint — escalation to the OSGeo Oceania board if a request isn't actioned promptly. Final external recourse is the privacy authority in your jurisdiction.

• Site analytics as above. No advertising cookies.
• Vercel Analytics measures page views and referrers. It sets no cookies and stores no persistent identifier for you.
• Functional cookies only for the submission flow's save-and-resume state.

The application is hosted via Vercel. We do not guarantee a specific data-residency region at this stage; data may transit servers outside Oceania. We will document the data-residency posture clearly when the backend pipeline is finalised.

Material changes will be communicated to listed contributors by email (the address used for profile verification) at least 14 days before they take effect. A version history will be linked at the bottom of this notice.

The directory is intended for adult contributors. We do not knowingly accept submissions from people under 18. If a submission with a minor's identifying detail is flagged, it is removed and the email contact is notified.

• The directory and its underlying data are made available for non-commercial discovery and community use.
• Bulk scraping, commercial database resale, lead-generation harvesting, and any reuse that materially undermines the consent of listed contributors is not permitted.
• Researchers and academics may request structured data access by emailing admin@osgeo-oceania.org.

The map is built from open data. Full credits are shown on the map itself, under the information button; the licences are set out here in full.

• Basemap tiles by Protomaps, built from OpenStreetMap data. © OpenStreetMap contributors, available under the Open Database License (ODbL).
• Place names for location search from GeoNames, licensed under Creative Commons Attribution 4.0 (CC BY 4.0).
• Map rendering by MapLibre GL JS, a 3-Clause BSD licensed open source library.